Laurentian Hills Christian School
Strategic Plan
Year 3 Operational Plan
April 2004
Table
of Contents
Statement of Purpose 3
Vision Statement 3
Five Year Strategic Plan –
Themes and Key Result Areas 4
Year 2 Operational Plan:
Program
Development 7
Facilities
Improvement 9
Financial
Management 13
Community
Relations 17
Structure
and Governance 20
Appendix
Year
Two Action Research 22
Next
Steps 24
Statement of
Purpose
We believe that it is our responsibility as Christians
to raise children in the light of God’s word.
The education of children must be
Christ-centered equipping them to become responsive
Disciples of Christ who seek the will of the Lord in all aspects of life.
For the children of Christian parents, Laurentian
Hills Christian School provides Christ-centered quality education to the whole
child
in a supportive, loving, diverse, dynamic and growing
parent run school
Vision Statement
Kitchener Waterloo Christian School Society advances
dynamic, excellent Christ-centered education through unconstrained facilities,
exceptional programs, and extensive resources that
cultivate responsive Disciples of Christ
Five Year Strategic Plan
Themes
and Key Result Areas
Theme: Program
Development
Priority Year
Enrichment Program Development A 4
Remedial Program Development A 4
Music Program Development A 4
Extra Curricular Program Development A 3
Library Resources A 3
Physical Education Program Development A 3
Extended Hours Program B 4
Theme: Facilities
Improvement
School Facility Decision A1 3
Playground Development A1 4
Transportation Improvement A1 3
Theme: Financial
Management
Funding
Sources Development A1 3
Tuition
Structure A 3
Tuition
Assistance Program A 3
Capital Campaign A1 3
Theme: Human
Resources
Priority Year
Support Staff Management A 5
Volunteer Program Development A1 4
Administrative Support A 6
Staff Development B 4
Human Resources Plan A 4
Theme: Community
Relations
Communication Strategies A 3
Church Community Networking A1 4
Greater Community Networking A 4
Alumni Association Development B 6
Non-Parent Member Involvement A 4
Internal Community Networking A 4
Christian Education Plan A1 3
Theme: School
Character
Service Education B 5
Peer Mediation Program B 3
Theme: Structure
and Governance
Constitutional Review B 3
Committee/Board Development A 5
The priorities mentioned
above relate to the level of importance of the Key Result Area in assisting to
realize your vision in five years. A1
means it is essential, A means it is important and B means it is mildly
important in achieving your vision.
Year
Year
Year
Year
Year
Year
Year
Laurentian Hills Christian School Strategic Plan
Year 3 Operational Plan
Theme: Program Development
Key Result Area #1 Extra Curricular Program Development
Objective 1
To communicate to the membership the
exceptional programming report
Performance Accountability Target
Indicator
Goals
1.1
- By preparing an
executive summary of the report and Written report Geoff Moon Sept 1/04
presenting it to the membership presented
Key Result Area #2 Library
Resources
Objective 1
To communicate to the membership the exceptional
programming report
Performance Accountability Target
Indicator
Goals
1.1
-By preparing an executive summary of
the report and Written report Geoff Moon Sept 1/04
presenting it to the membership presented
Key Result Area #3 Physical
Education Program Development
Objective 1
To communicate to the membership the exceptional
programming report
Performance Accountability Target
Indicator
Goals
1.1
- By preparing an executive summary of
the report and Written report Geoff Moon Sept 1/04
presenting it to the membership presented
Theme: Facilities
Improvement
Key Result Area #1 School
Facility Decision
Objective 1
To get approval for campus acquisition plan
Performance Accountability Target
Indicator
Goals
1.1 - By sending campus acquisition plan to Board Plan to Board Fred Hillier Mar. 15/04
1.2 - By getting Board approval Approval
granted John Rush May
4/04
1.3 - By getting society approval Society
approval John Rush May
14/04
Objective 2
To develop detailed costing and plans for the selected
campus acquisition project for implementation
Performance Accountability Target
Indicator
Goals
2.1 - By developing an adhoc building committee to implement the
plan Committee in place John Rush Sept. 30/04
2.2 - By gaining all information for the selected plan Report to
Board Fred Hillier Jan. 2/05
2.3 - By getting Board approval for selected model Approval
granted John Rush Jan.
30/05
2.4 - By getting membership approval Approval
granted John Rush Feb.
28/05
2.5 - By implementing the desired plan Desired plan
ready John Rush Apr.
1/05
for
occupancy
Key Result Area #2 Transportation
Improvement
Objective 1
To adopt transportation services plan
Performance Accountability Target
Indicator
Goals
1.1 - By writing a plan to service both campus Plan
to Board Brenda Hordyk Apr.
30/05
1.2 - By sending plan to finance Plan
to Finance Brenda Hordyk Apr.
30/05
Committee
1.3 - By getting Board approval for the plan Approval
granted John Rush May
30/05
Key Result Area #3
Objective 1
To get approval for the renovation plan for existing
building
Performance Accountability Target
Indicator
Goals
1.1 - By sending detailed costing and final plans for campus
renovation Plan to Board John Vandervelde Oct. 1/04
to Board
1.2 - By getting Board approval Approval
granted John Rush Oct.
30/04
1.3 - By getting society approval Society
approval John Rush Nov.
15/04
1.4 - By implementing the renovation plan Ready for
occupancy John Vandervelde Aug. 1/06
Theme: Financial
Management
Key Result Area #1 Funding
Sources Development
Objective 1
To determine the possible sources of additional
funding
Performance Accountability Target
Indicator
Goals
1.1
- By identifying
the aspects of the operating budget to be Written report Chair of Finance Set. 1/04
covered by additional non tuition sources from
budget to Committee
Development
Director
1.2 - By identifying the sources Written
report to John Rush Dec.
31/04
Board
1.3 - By establishing financial tools to provide alternate
streams of Increase in Larry
Lutgendorff Aug. 31/05
income Foundation
holdings
Key Result Area #2 Tuition
Structure
Objective 1
To develop a philosophy regarding tuition
Performance Accountability Target
Indicator
Goals
1.1 - By reviewing the current tuition structure philosophy Written review to Hugo
Marcus Oct.
15/04
Board
1.2 - By investigating the
tuition structures and philosophies of other Written
report to Hugo Marcus Nov.
15/04
schools (include incentives) Board
1.3 - By proposing a
philosophy regarding tuition Written
proposal to Hugo Marcus Dec.
15/04
Board
1.4 - By proposing a
structure to implement the philosophy Written
proposal to Hugo Marcus Dec.
15/04
Board
1.5 - By getting Board
approval for structure Approval
granted John Rush Jan
31/05
Key Result Area #3 Tuition Assistance Program
Objective 1
To develop a tuition
assistance program
Performance Accountability Target
Indicator
Goals
1.1 - By investigating options for providing tuition assistance,
with Written report to Hugo Marcus Jan. 15/05
recommendations Board
1.2 - By getting Board approval for recommendations Approval granted John Rush Jan. 30/05
1.3 - By raising funds required for tuition assistance program Fund value at Larry Lutgendorff Aug. 31/05
$50,000
Key Result Area #4 Capital
Campaign
Objective 1
To raise sufficient money to fund acquisition and
renovation plans
Performance Accountability Target
Indicator
Goals
1.1 - By implementing the plan and raising funds Funds
raised & Campaign Sept.
1/04
committed Committee
Chair
Theme: Community
Relations
Key Result Area #1 Communication
Strategies
Objective 1
To develop an effective communication plan
Performance Accountability Target
Indicator
Goals
1.1 - By developing strategies (plan) to reach different
audiences Strategies
identified Larry Lutgendorff Oct. 30/04
1.3 - By submitting plan to Board for approval Approval
granted Larry Lutgendorff Nov.30/04
1.4 - By implementing the strategies Strategies
in place Larry Lutgendorff Nov. 30/04
Key Result Area #2 Christian
Education Plan
Objective 1
To implement an education plan for membership on
Christian Education
Performance Accountability Target
Indicator
Goals
1.1 - By creating a plan to identify and
educate the valued of Christian Plan to Board Larry Lutgendorff Aug.
31/05
education
1.2 - By getting Board approval for the
plan Approval
granted John Rush Sept.
30/05
Theme: School
Character
Objective 1
To develop a peer mediation program
Performance Accountability Target
Indicator
Goals
1.1 - By researching the variety of
programs available Written
report to Geoff Moon Nov.
30/04
Program
Committee
1.2 - By preparing a program for school,
with recommendations Written
report to Geoff Moon Mar.
30/05
Program
Committee
1.3 - By Program committee approving the
program Approval
granted Geoff Moon Apr.
30/05
1.4 - By getting Board approval for
program Approval granted John Rush May
30/05
1.5 - By implementing the program Program
in place Hugo Marcus Sept.
1/05
Theme: Structure and Governance
Key Result Area #1 Constitutional Review
Objective 1
To complete a constitution and bylaw review
Performance Accountability Target
Indicator
Goals
1.1 - By conducting a constitution and by
law review Review
complete John Rush Mar.
15/05
1.2 - By making recommendations for
change Report
to Board John Rush Mar. 30/05
1.3 - By getting membership approval for
changes Approval
granted John Rush May
30/05
APPENDIX
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Year 2 Action Research |
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What Went Well |
What Concerns |
How to Overcome |
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1. Decision making process for school |
1. Delay of property purchase delayed other |
1.a) Buy
the property |
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model |
part of the plan |
b) examine dependency within the plan |
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2. Review of structure and governance |
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and how to deal with them |
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3. Filling development director position |
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c) prepare the plan without the property |
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4. A lot of work on school program |
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purchase |
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5. Dramatic improvement in transportation |
2. Don't have handle on advancement plan yet |
2. Develop a full multi year advancement plan |
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6. Increased cooperation with |
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7. Have 3 bus routes |
3. Delay in getting development director |
3. Hired |
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8. Permanent transportation committee |
4. Many items were pushed back by 6 months |
4.a)
ensure the baby steps are built into |
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9. Checking and rechecking early |
financial plan, advancement plan,
tuition |
the time frame |
|
assumptions |
structure, tuition assistance,
communication |
b) develop a priority list and place on |
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10.
Limited success in property search |
strategy |
timelines |
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11.
Programs for gifted students |
5. Delay in educational programs due to |
5. Ensure separation of programs to |
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12. Week
long enrichment activities (ad hoc) |
building |
new building |
|
13.
Broadened our reach into the churches |
6. Delays in volunteer program, orientation, |
6. Examine dependency within the plan |
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14.
Feasibility study for a capital campaign |
alumni development being implemented |
and how to deal with them |
|
15. Study
completed on JK |
7. Financial picture of school - short term |
7.a)
Develop immediately, other funding |
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16.
Report on exceptional program complete |
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sources |
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17.
Increased awareness of need to be |
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b) Educate community/leadership on |
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continually
educated - board and |
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costs of priorities |
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committee |
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c) examine alternate forms of tuition |
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18. Had
ample time to focus on bigger issues by board |
8. No obvious piece of land |
8.a) Keep looking |
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b)
Conduct feasibility studies |
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What Went Well |
What Concerns |
How to Overcome |
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19.
Training of committee and Board members; 9 at the OACS conference |
9. Budgeted with EETC included |
9.a)
Develop immediately, other funding |
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20.
Awareness within community is greater |
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sources |
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about strategic issues |
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b) Educate community/leadership on |
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21.
Student projections are bang on |
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costs of priorities |
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22.
Prayer support group |
10. Price
tag of property scared us off |
c) examine alternate forms of tuition |
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10. Develop a comprehensive vision for |
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a new campus (visuals, finances |
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student numbers) |
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11.
Miscommunication of information to |
11.
Develop a comprehensive vision for |
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community |
a new campus (visuals, finances, |
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student numbers) |
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12. $1.7
million price tag was sobering – reanalyze |
12.
Develop a comprehensive vision for |
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a new campus (visuals, finances, |
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student numbers) |
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13. More
pressure on operational budget |
13.a)
Develop immediately, other funding sources |
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b) Educate community/leadership on |
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costs of priorities |
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c) examine alternate forms of tuition |
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14. Plan
didn't outline lead up to capital campaign |
14.
Ensure timelines and dependencies |
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are appropriate |
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15.
External perception that school is "Dutch" |
15.a)
ensure communication strategy |
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school |
highlights and emphasizes the broad nature of the school |
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b) Develop a "non Dutch" ad
hoc |
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committee to examine |
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communications |
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Next Steps
1.
Report typed and sent to Mike
- Mike email to Brenda his notes
- Report to Board for approval
- Report to committees for explanation
- Presentation to membership of year 3
- Add the strategic plan to the committee handbooks
- Conduct a workshop for additional input into plan
Action
Research
What
Went Well What
Concerns
- Well lit room - need to move away from operational and to
strategic
- Good food - who is appropriate to have at a day like
today?
- Good discussion and willing to challenge each
other
- Achieved a lot
- Clarifies a lot of stuff