POLICY 102
Personal Information Privacy Policy
LHCS Statement of Purpose
"We believe it is our responsibility as Christians to raise children in the light of God's Word. The education of children must be Christ-centered, equipping them to become responsive disciples of Christ who seek the will of the Lord in all aspects of life."
LHCS Mission Statement
"For the children of Christian parents, Laurentian Hills Christian School provides Christ-centered quality education to the whole child in a supportive, loving, diverse, dynamic and growing parent run school."
LHCS Vision Statement
"Kitchener-Waterloo Christian School Society advances dynamic, excellent Christ-centered education through unconstrained facilities, exceptional programs, and extensive resources that cultivate responsive disciples of Christ."
Policy Statement
Laurentian Hills Christian School respects the right to privacy and is committed to upholding the confidentiality and security of personal information. We have developed practices to ensure this commitment is carried out in a responsible manner.
Laurentian Hills Christian School collects, retains, and discloses certain personal information in order to provide the best Christian education possible. To protect your privacy we are committed to honoring the following principles:
Accountability
At Laurentian Hills Christian School the principal is responsible for implementing the privacy policy for staff, students, and parental/guardian contact. This information will be kept in a locked filing cabinet in the principal’s office or will be protected by a password on office computers. With respect to parents and society members, this responsibility has been given to the development director. This information will also be locked in a secure place and password protected if in electronic format.
Identifying Purposes
The purposes for which personal information is collected will be identified before or at the time of the collection of the information.
Consent
Based on the reasons provided for collecting personal information, each individual’s consent will be obtained for the collection and disclosure of that information.
Limiting collection
Personal information collected will be limited to that which is necessary for the purposes identified.
Limiting use, disclosure and retention
Personal information will only be used and disclosed for the purposes for which it was collected and for which consent has been obtained. Personal information will only be retained for as long as is necessary for the fulfillment of these purposes.
Student and Alumni information – by Administration, Development
Staff information - by Human Resources
Family information – by Finance, Membership, Development
Donor and Supporter information – by Finance, Membership, Development
Accuracy
Personal information shall be kept as accurate, complete, and up-to-date as is necessary to fulfill the purposes for which it is to be used.
Safeguards
Personal information will be protected by appropriate safeguards to prevent unauthorized access or uses.
Open policy
Laurentian Hills Christian School will readily make available its policies and practices regarding the protection of personal information.
Individual access
An individual has the right to access files containing personal information, and may challenge the accuracy and completeness of the information. Incorrect or incomplete information will be promptly corrected or deleted.
Questions and concerns
Please contact the principal, development director or the board chair if you wish to discuss our policy and procedures relating to the protection of personal information.
Definition:
"Personal information" is defined very broadly in the PIPEDA as, "any information about an identifiable individual except the name, title, business address and business phone number of an employee."
"Personal information" therefore, includes an individual’s home address, gender, age, ethic origin, race, ID numbers, financial and credit information, personal health information, consumer preference information, religious affiliations, donation history, travel history, personal habits, personal interests, and personal history. (From Fasken-Martineau Client Notice - April 2003.)
Privacy Officer
The Development Director is designated a s the privacy officer for the school.
Adopted February 2006